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Hot Desking

Employees prefer a desk booking system that integrates with Office 365

A hot desk booking system that integrates with Microsoft Outlook/Office 365 can make your employees' lives easier. Find out why in this article.
Reem Abouemera
Copy Writer / Content writer

Office space software is becoming increasingly popular as more and more companies adopt hot desking policies that allow employees to choose their own workspace on any given day. When choosing a desk booking software, one of the most important considerations is whether or not it integrates well with the tools that your employees are already using.

For many companies, Microsoft Outlook or Google Calendar are the go-to tools for managing their schedules. That's why a hot desk booking system that integrates with these platforms can be a boon for employees. Here are just a few of the benefits!

1. They Won't Need to Install Yet Another App

If your employees have been working remotely for a while, they're probably already using a variety of apps and tools to stay productive. 

One more app can be one too many, so a hot desk booking system that integrates with Outlook or Google Calendar means they can continue using the tools they're already comfortable with while still being able to take advantage of the benefits of a hot desk booking system. No need to learn a new interface or juggle multiple apps!

2. They Won't Need to Create a New Account

The worst part about trying out a new app is often having to create yet another account with yet another username and password to remember. 

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With a Google or Microsoft hot desking integration , if you enable Single Sign On (SSO) and install the software add-on, employees can simply use their existing credentials to log in and start booking desks and other resources. No muss, no fuss!

3. They Won't Need to Learn a New System

The idea is never just "installing another app" – it's about the time and effort needed to actually learn how to use a new interface. 

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With a meeting room booking system integrated with Outlook or Google Calendar, employees can continue using the interface they're already familiar with. All they need to do is learn a few new features specific to the workspace booking in Outlook or Google, which should only take a few minutes. That way, they can get up and running quickly and start enjoying the benefits of a hot desk booking system without having to put in a lot of time upfront.

4. The Whole Experience Will Be Hassle-Free

When employees don't need to worry about installing or learning a new system, the experience of using a Google or Outlook desk booking system is much more pleasant and hassle-free.

They can just log in and start booking desks without any fuss – meaning they're more likely to actually use the system and get the benefits of hot desking, and that's the most critical parameter of success! You won't face any resistance to change, and implementation will be smooth.

How Tribeloo Can Help (And Overdeliver!)

At Tribeloo, our hot desk booking system is designed to be as user-friendly and hassle-free as possible. We integrate with Outlook and Google Calendar, so employees can continue using the tools they're already familiar with, and we offer SSO to make it even easier to log in and get started. 

Above that, we also offer a host of features and benefits that make your experience with workspace booking even easier. Here are a few:

2-Way Integration With Your Outlook and Google Calendar

Changes happen all the time, and when they do, you want your workspace booking system to reflect them as quickly as possible. With Tribeloo, changes made on your Outlook or Google calendar (like canceling a meeting) will automatically sync with Tribeloo. 

That way, you're always looking at the most up-to-date information! No worrying about double bookings or conflicts.

Continue to Use Your Calendar’s Functionality to Book Meetings

Most hot desk booking systems come with a whole set of rules and restrictions around meeting room bookings, but not Tribeloo. 

With our system, you can continue using your calendar just like you always have, adding guests and including video conferencing links in your invite. Tribeloo will automatically attach the meeting room to your event and can even capture the video conferencing links and forward them to the meeting room. It's one less thing for you to worry about!

360° Floor Plan Map View Directly From the Outlook or Google Add-On

Sometimes, the best way for employees to find a free hot desk is to see where their colleagues are sitting. With Tribeloo, they can view the floorplan map directly from the Outlook or Google Calendar add-on to check who's in the office and where they're sitting. Then, they can book a desk next to them! 

Ready to Get Started?

It's only natural that employees would prefer a hot desk booking system that integrates with Outlook or Google Calendar once you've seen all its benefits. For you, it means a smooth transition with no resistance to change, and for your employees, it means a familiar interface and no learning curve.

But why settle for good when you can have great? With Tribeloo, you get all of that plus a whole lot more. We want you to be able to focus on your work, not on managing your office space. Contact us today to learn more about how we can help you streamline your workspace bookings.


Reem Abouemera

As a content writer who has tried it all when it comes to working models– from the traditional 9-5 in an office to fully working remotely and everything in between. Reem now puts her experience with the various working style into words at Tribeloo, ultimately helping others make more informed decisions about their own work lives.

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